Create and Edit Events

As an admin user, you can see all events occurring for staff and students. But you can also create events, and edit them.

Read through to learn how to create events from start to finish, and edit them. Or, click one of the following to jump to that specific section.

• Create an Event
  • Add Basics Details and Image
  • Set Date, Time, Location (including multi-day events)
  • Event Invitations and Restrictions
• Edit Events

Create an Event

Logged in, go to the My Events page and select the Create Event button at the top right of the page. 

Add Basic Details and Image

These details are what users will see when they look at the event listing. First, add the title of the event, and a description if needed. A description may help the event appeal more to those considering attending. 

Then select who should be the event managers. The job of an event manager is to check students in and out of the event. This can be any staff member, not just an admin. Note: When you are creating an event, you are not automatically added as the event manager. You will need to select yourself from this list as well.

Next, we have a number of images you can choose from as the banner for this event within Enriching Students. By default, a simple abstract image is selected, which you can leave as your banner or select More to find one that best suits this event.

Set Date, Time, and Location

Next, add when and where the event will be occurring. By default, a single event with the current date and time will be selected. 

If you want this to be a multiple day event, choose an option in the Repeats dropdown. This event could occur daily, every other day, every other week, or weekly within the date range you set. Select the date range next, choosing a start and end date. When you create an event that spans multiple days, multiple event listings will be created. The title, description, location, times, and banner image will stay the same. If you need to edit a specific listing to change the time or location, you can do this individually after you have saved this initial setup.

Once you select your dates, you can add the start and end time and location. The location could be something as simple as a place at your school like the Auditorium, or a complete address for something like an away game.

Event Invitations and Restrictions

Do you want all staff or all students to be able to attend, or a limited group? Are there a few specific individual who should not be able to attend? Once someone checks out, should they be unable to check in again? This is a sample of what can be customized here. Let's go through each option.

First, select your event type. Is this event for staff (PD, staff meetings) or for students (a game, practice, career day)?

Next, choose who is invited. By default this will be everyone in the group you selected above. All staff, or all students. 

The last two options allow you to chose a list of who you would like to invite, or those you would like to restrict from attending. If someone is not invited, or restricted from attending, they will not see this event listing (the exception to this rule are admin users, who will always see all events). When you select either of these options, a list of staff or students will appear. In the Unselected Users column, filter this list to find who you want, and check the box next to their name to select them. To de-select them, check the box next to their name in the Selected Users column. See an example of this in the image below. 

Finally, there are a few more options on this page. Set Max Capacity allows you to set a cap on how many can attend the event. This will limit how many can RSVP that they will attend. In addition, on the event listing, users will be able to see how many are currently attending compared to the number of available seats.

Set RSVP Date means that there will be a cutoff for when users can RSVP. By default, no one will be able to RSVP once the event has started. But you could set a specific date here if it's important to know who will be attending in advance of the event. In the image below, the Set RSVP Date option is disable, because this event is required. When attendance for an event is required, there is no option to RSVP so this option is not needed.

The final option here is to Only allow single check in. This means that once someone checks in and out of the event, they will not be able to check in again. 

Once you have added all of these options, the event is ready to be saved! Review your selections, and click save. The event listing will now be live for the invitees to view.

Edit Events

To edit an event, click the plus icon on the event listing and select Edit Event. You are able to edit all of the event fields. Please note, any admin user is able to edit event details. 

Please note: If you change the date that an event is occurring on, users will have to RSVP again. When the date is changed, an in-app notification will be sent out to all who had previously RSVP'd that the date has changed and they need to RSVP again. They can RSVP directly inside the notification, see the image below.